ILL Scan-in Procedures

ILL Digitization Scan-in Procedure on ALMA

In ALMA, change location to Digitization

Scan in barcode of book or the Request ID

Once the request shows up, click on Manage In-Process Items

The request will now be in the Digitization queue and will be ready to upload and send after scanning.


If the message “Transit for Reshelving” appears, change the location to either Rivera or Orbach, depending on which library the book/journal is from.

Next, scan the barcode of the book.

A blue box will appear on the right side of the screen. Click on the ellipses beside it and then put a check mark in the square box with the title information. This will attach the record.

Change location back to Digitization and scan in again.

Click on “Manage-in process items” to put the record into the queue to upload and send.


Troubleshooting issue #2:

The barcode needs to match the request for the scan-in process. If another edition of a book or volume of a journal has been paged for the request, the barcode won’t match up and the request won’t scan-in. Check the edition of the book and the volume/issue of the journal. This can happen with journals if there is an incorrect citation and the request is attached to the wrong volume.



  • Staff prints out requests from the VDX picklist

  • Looks up our local holdings for item requested in PRIMO or ALMA

    • Writes the call number on the pick slip

    • Checks for incomplete citations and will write in the information (volume number, year, page numbers)

    • Puts the requests in order (by call number and floor) and