ILL Scan-in Procedures

In ALMA, change location to Digitization

Scan in barcode of book or the Request ID

Once the request shows up, click on Manage In-Process Items

The request will now be in the Digitization queue and will be ready to upload and send after scanning.

Troubleshooting:

If the message “Transit for Reshelving” appears, change the location to either Rivera or Orbach, depending on which library the book/journal is from.

Next, scan the barcode of the book.

A blue box will appear on the right side of the screen. Click on the ellipses beside it and then put a check mark in the square box with the title information. This will attach the record.

Change location back to Digitization and scan in again.

Click on “Manage-in process items” to put the record into the queue to upload and send.

Troubleshooting issue #2:

The barcode needs to match the request for the scan-in process. If another edition of a book or volume of a journal has been paged for the request, the barcode won’t match up and the request won’t scan-in. Check the edition of the book and the volume/issue of the journal. This can happen with journals if there is an incorrect citation and the request is attached to the wrong volume.

• Staff prints out requests from the VDX picklist

• Looks up our local holdings for item requested in PRIMO or ALMA

  • Writes the call number on the pick slip

  • Checks for incomplete citations and will write in the information (volume number, year, page numbers)

  • Puts the requests in order (by call number and floor) and